Office Administrator

Newark, CA, US

Job Description / Skills Required

About the Company

Headquartered in Newark, California, with large-scale manufacturing in Livingston, Scotland, Kaiam is a private company commercializing photonic integrated circuits. Founded in 2009 by leading technologists from the optical networking industry, the team has a record of delivering breakthrough products that change the rules of the marketplace.

Why you want to join Kaiam:

We have direct impact and influence through our pioneering technologies.
We are a vibrant team with breakthrough ideas.
We have unique products that achieve concrete deliverables and game-changing outcomes.
Learn more about who we are and what we do at If you are inspired by what you learn, we want to get to know you!

About the Position

Kaiam is looking for a seasoned office administrator to join our Team. We need a seasoned office manager or office administrator to jpin our team and be the calm and helpful influence in the office! The qualified candidate will be responsible for the following:

Office Duties:

Front desk/Reception- Meet and greet our guests/customers and vendors. Stay on top of meeting room bookings for the team, answer the main company line and field the calls
Company Events- we like to celebrate the small and big successes and need someone who can coordinate and find fun ways to recognize a diverse team
Office/Kitchen Supplies- Help keep the office stocked with snacks and office full of supplies
Packages/Mail- Collect, sign, and distribute deliveries and post
Travel- Assist out of town guest from our sister office in UK as well as candidates interviewing
All Hands Meetings- Coordinate with CEO and E-staff, order lunch for office etc.

HR Administration:

Assist with new hire set up! Help wlecome new members to the team by getting their desks ready and ordering computer equipment, and setting up team lunches and meetings
Maintain personnel folders
Prepare offer letters
Payroll- work closely with the finance team to assure accurate and timely payments
HRIS Data Entry as needed- help documenting information in ADP for hires/terms/payroll etc.
Other duties as assigned- we all picth in where ever needed to help make Kaiam a great place to work!

Minimum Requirements

2-3 years experience in modern office environment supporting a team of 20+ employees
Comfortable in a Mac and PC office environment
Experienced with Microsoft Office suite and Gmail
Customer Service experience a PLUS!
Strong interpersonal skills
A “Can Do” attitude, no job is too big or too small to help us become a success!