Executive Assistant

Chicago, IL, US

Job Description / Skills Required

Requisition ID: R13348
We are looking for an Executive Assistant to support the Chief Financial Officer, SVP of Finance/Chief Accounting Officer, and additional Finance VP’s. Candidates with experience supporting multiple high level executives in enterprise-level and/or global companies will be considered.

Core responsibilities include:

Heavy scheduling and calendar management
Preparing and editing correspondence, communications, presentations and other team and company-wide messages
Organization and planning team all hands meetings and outings, including offsites, planning summits and investor meetings
Travel arrangement including domestic and international travel
Monitoring, responding to and distributing individual and group communications
Coordinating speaking engagements internally and externally
Organizing meetings (food orders, materials, room assignments, calendar invites)
Managing invoice payment and expense reports
Additional administrative work as required, including document management, and coordination with other executive assistants and administrative staff to ensure processes run smoothly.
Ability to adapt and adjust coverage as needed
Requirements:

5 years of recent experience in an executive support role preferably within a large organization and supporting multiple executives
A high level of discretion and maturity
Excellent skills in Google Docs, Google Calendar and Power Point
Excellent calendar management skills, including the coordination of complex executive meetings and scheduling across numerous internal and external contacts
An entrepreneurial approach to task management, ability to take control and manage tasks independently to closure.
Self-starter and a high level of proactivity.
Desire to be busy and work in a fast-paced, collaborative environment
Sense of humor or sense of style. Choose one.

Groupon provides a global marketplace where people can buy just about anything, anywhere, anytime. We’re enabling real-time commerce across an expanding range of categories including local businesses, travel destinations, consumer products, and live or lively events. At the same time, we are providing advertising options and tools that merchants can use to grow and manage their businesses. Culturally, we believe that great people make great companies and that starting with the customer and working backward moves us forward. Community matters to us on an internal, local and global scale—it’s fundamental to our company’s growth and to the well-being of the world at large. We also value self-awareness, candor, lunch and WiFi. If we match with you, please apply to join us.