Job Description / Skills Required
We are looking for a proactive, organised and adaptable Personal Assistant to support several members of the EMEA leadership team (currently 3 senior stakeholders at MD and VP level).
Core responsibilities include:
Heavy scheduling and calendar management (international and involving multiple stakeholders)
Keeping the calendars of the leadership team on track and helping them attend to and deliver things on time
Prioritize incoming requests and acting as a gatekeeper in order to optimize schedules
Organization and planning team all hands meetings and outings
Heavy international travel planning
Monitoring, responding to and distributing individual and group communications
Organizing meetings (food orders, materials, room assignments, calendar invites)
Managing invoice payment, POs and expense reports
Additional administrative work as required, including document management, and coordination with other executive assistants and administrative staff to ensure processes run smoothly
2-3 year minimum in a dedicated PA or EA role – supporting senior stakeholders
Excellent written and verbal communication – additional EU languages are advantageous but not essential
Self-starter, comfortable with ambiguity and able to excel with minimal supervision
A high level of discretion and maturity and organization
Excellent skills in Google Docs, Google Calendar and Power Point
Excellent calendar management skills, including the coordination of complex executive meetings and scheduling across numerous internal contacts and multiple timezones
Excellent attitude and ability to work well with very senior level managers within the organization
Evidence of an entrepreneurial approach to task management. Ability to take control and manage tasks independently to closure.
Interest in the overall ins and outs of the business and the desire to always learn more
Desire to be busy and work in a fast-paced environment
Groupon provides a global marketplace where people can buy just about anything, anywhere, anytime. We’re enabling real-time commerce across an expanding range of categories including local businesses, travel destinations, consumer products, and live or lively events. At the same time, we are providing advertising options and tools that merchants can use to grow and manage their businesses. Culturally, we believe that great people make great companies and that starting with the customer and working backward moves us forward. Community matters to us on an internal, local and global scale—it’s fundamental to our company’s growth and to the well-being of the world at large. We also value self-awareness, candor, lunch and WiFi. If we match with you, please apply to join us.