Executive Assistant

Job Description / Skills Required

While Executive Assistants at other companies function somewhat independently, the Executive Assistants at Groupon are part of a small, nimble team of laser-focused, quick-thinking professionals who keep our executives on schedule, on budget, and on an even keel. Each Executive Assistant is designated to a specific executive or group of C-level leaders, yet when an EA needs a little (or a lot of) extra help, the rest of the team is quick to lend a hand.

We are looking for an Executive Assistant to support a C-level leader. Candidates with experience supporting high level executives in enterprise-level and/or global companies will be considered. We are looking for an Executive Assistant to support our Chief Operating Officer.

Core responsibilities include:

Heavy scheduling and calendar management

Preparing and editing correspondence, communications, presentations and other team and company-wide messages

Organization and planning team all hands meetings and outings, including offsites, and planning summits

Travel arrangement -domestic and international travel

Monitoring, responding to and distributing individual and group communications

Coordinating speaking engagements internally and externally

Organizing meetings (food orders, materials, room assignments, calendar invites)

Managing invoice payment and expense reports

Additional administrative work as required, including document management, and coordination with other executive assistants and administrative staff to ensure processes run smoothly.

Ability to adapt and adjust coverage as needed

Requirements:

5 years of recent experience in an executive support role preferably within a large organization

A high level of discretion and maturity

Proven track record of handling complicated or confidential situations with discretion and maturity

Excellent with Google Suite, Power Point, and calendar management skills so sharp you make Kronos jealous

Impeccable coordination skills, including experience executing complex meetings across numerous internal and external contacts

An entrepreneurial approach to task management: you're proactive and own tasks from start to finish, while understanding the value in collaboration and humility

Sense of humor or sense of style. Choose one.

Groupon provides a global marketplace where people can buy just about anything, anywhere, anytime. We’re enabling real-time commerce across an expanding range of categories including local businesses, travel destinations, consumer products, and live or lively events. At the same time, we are providing advertising options and tools that merchants can use to grow and manage their businesses. Culturally, we believe that great people make great companies and that starting with the customer and working backward moves us forward. Community matters to us on an internal, local and global scale—it’s fundamental to our company’s growth and to the well-being of the world at large. We also value self-awareness, candor, lunch and WiFi. If we match with you, please apply to join us.